Certified Copy of Documents - Allowed & NOT Allowed by Law

Certified Copy of Documents - Allowed & NOT Allowed by Law

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Allowed

In Florida a Notary Public can Certify a Copy of:

● Any Allowed Document (by a Notary Public)

● Bill of Sale (if not officially filed or recorded)

● Contract (if not officially filed or recorded)

● Diploma (if not officially filed or recorded)

● Employment References

● Fax (only if it bears an original signature) (copy must be signed with pen and ink) (some public recorders will not accept notarized signatures on faxed sheets because they will not adequately reproduce in microfilming)

● Florida Driver's License (if not officially filed or recorded)

● Florida Vehicle Title (if not officially filed or recorded)

● Lease (if not officially filed or recorded)

● Living Will

● Medical Record (if not officially filed or recorded)

● Passport (if not officially filed or recorded)

● Personal Letter (if not officially filed or recorded)

● Photocopy (only if it bears an original signature) (copy must have been signed with pen and ink) (some public recorders will not accept notarized signatures on photocopied sheets because they will not adequately reproduce in microfilming)

● Public Records (Only if a copy can not be obtained from the official source)

● Resident Alien card (if not officially filed or recorded) (an attested photocopy of a resident alien card should not be used to prove residency status)

● Social Security Card (if not officially filed or recorded)

● Wills (However, notarization is not necessary for a Will to be valid) If notarization is desired, The document signer must be present and competent to execute the document (sign it), and the document must have a jurat, or the document signer must direct the Notary Public to provide a jurat.

NOT allowed

In Florida a Notary Public can NOT Certify a Copy of:

●	All other Public Records (if a copy can be obtained from the official source)

●	Any document for which photocopying is Prohibited

●	Birth Certificate (You can obtain a certified copy at the Bureau of Vital Statistics, county clerk's office in the county where the birth occurred or from the Health Dept of the city the birth occurred) For foreign birth certificates, you can go to the consulate of the country of origin.

●	Certificate of Citizenship or Naturalization (You can obtain a copy at USCIS (U.S. Citizenship and Immigration Services) or go directly to apply for a Replacement of Naturalization/Citizenship Document where you can download the form.

●	Death Certificate (You can obtain a certified copy at the Bureau of Vital Statistics or county clerk's office in the county where the death occurred)

●	Divorce Certificate (Go to the circuit court that handled the divorce) or go to Marriage and Divorce Certificates for more information.

●	Documents filed in a Court Proceeding

●	Documents recorded by the Clerk of the Court (You can obtain the records form the Clerk of Court in the County where that record resides)

●	Federal or State Income Tax Forms, already Filed (You can obtain certified copies directly from the IRS) (To request a photocopy or a certified copy of a tax form from the year before, you must file Form 4506 "Request for Copy of Tax Form" with the IRS) (Check with the IRS for the cost of this service and where to send the request) You can request transcripts by calling 1-800-829-1040, or order by mail using IRS Form 4506T (Request for Transcript of Tax Return)

●	Marriage Certificate (You can obtain a certified copy at the Bureau of Vital Statistics in the county where the marriage occurred) or go to Marriage and Divorce Certificates for more information.

●	Photocopy of any document (Only an original copy is allowed for certain documents)

●	Professional Licenses Issued by the State of Florida (You can obtain a copy by going to Public Records Request)

●	Public Records Maintained in Government Offices (You can obtain the records form the Government Offices themselves)

●	Student Records (transcripts, etc) kept in Public Education Offices (You can obtain records and transcripts from the Public Education Offices themselves)